G Suite and SharePoint Sync Migration
Betenbough Companies planned to modernize their workplace by giving employees the flexible collaboration and mobile access to content that they had been requesting. Their legacy file share required VPN connectivity, and there was no way to access files on-the-go. However, the project wouldn’t be as straight forward as merely migrating their data from their local server to a single cloud platform. Some of their departments needed larger files stored elsewhere, while some content needed to remain on-premises. On top of that, they wanted to reduce reliance on a VPN. With the help of SkySync, Betenbough Companies was able to complete their G Suite and SharePoint sync migration, synchronizing multiple cloud storage platforms and their local NFS to enable broad collaboration and better access.
Betenbough Companies is an employee-owned, public benefit corporation committed to pursuing a purpose beyond profit. Betenbough Companies has grown to encompass multiple companies including Alcove Farms, Betenbough Business Services, Betenbough Companies, Impact Title, Kingdom At Work, and The Willows Event Center- with distinct missions but are united under one purpose, to reveal God and His Kingdom through their work in the marketplace.
Betenbough Companies wanted to transition to the cloud to give employees access to their documents from anywhere, on any device – without the VPN getting in the way. But this proved challenging given the different departmental needs they had.
The organization decided that it would migrate its 11TB of main content from its on-premises file share to SharePoint Online.
However, the marketing team had a separate server containing 25TB of large files, including videos and images. Due to the size of these files and the preference of the marketing department, they decided that this content would be a better fit for migration to G Suite.
Overall, Betenbough’s biggest driver was eliminating reliance on the VPN and making the move to multiple storage platforms seamless for the organization. “With people working from home, the VPN just wasn’t a good experience,” explained Betenbough Companies Technology Director Michael White.
But it proved difficult to move content across their new storage platforms as well as their on-premises servers without disruption.
Initially, Betenbough was using a different third-party solution to synchronize content between their NFS and G Suite, but it was not a good fit. They found that it was unreliable, lacked technical support, and was difficult to troubleshoot. “We ultimately couldn’t trust it. We had to babysit this tool every day – that’s how you know it’s not doing what it’s supposed to do,” White said.
Separately, for the migration SharePoint Online, they had considered using Microsoft’s own SharePoint migration tool. But due to their extensive collaboration needs among separate platforms, it could not deliver the synchronization they needed to minimize user disruption. “Going that route would have been a very manual and labor-intensive process,” White explained.