University Cloud Migration With Challenges
Today many higher education institutions are migrating to the cloud, but a lack of resources and funding can make this journey longer for some than others. Additionally, cloud costs can differ across environments, situations, and organizations. What may save one organization on costs may not work for another, leaving it up to each individual university to figure out which solution is best for their needs. Indiana University was able to overcome several cloud migration challenges for a successful cost-saving transition to a new storage provider.
Indiana University Seeks to Cut Cloud Costs
Indiana University is a public research university with seven campuses and two centers located throughout the state of Indiana and includes the largest medical school in the US. It has nearly 100,000 students and over 20,000 full-time faculty and staff, and over 600,000 living alumni. Innovation, creativity, and academic freedom are hallmarks of its world-class contributions in research and the arts.
IU’s University Information Technology Services (UITS) tends to the modern, multifaceted technology environment. Each day, UITS works to develop and maintain a rich information-technology environment throughout the university that supports IU’s vision for excellence in research, teaching, outreach, and lifelong learning.
Large-Scale Migration for 140,000 University Users
Once their current cloud storage provider announced they would be increasing costs significantly, Indiana University needed to migrate their 140,000 users and nearly 3PB of content from Box to Google & Microsoft for cost reasons. But eight months after taking on this migration project, IU’s Microsoft O365 team lead Adam Sweeny and Justin Zemlyak, the Director of Teaching & Learning Technologies, were having difficulty charting a path that would preserve all the features of their previous platform in their new platform and would transfer files without significant user intervention.
This posed an issue for the university, as time was not on Indiana University’s side. IU planned to complete the migration over the summer break, to minimize disruption to staff and students. And with nearly 3PB to move, they wanted to avoid the cost of the renewal on their existing storage.
In need of a strong, fast migration solution that could reduce their overall storage costs with minimal disruption, they reached out to Microsoft and Internet2, which eventually connected them to SkySync.
After considering SkySync, Sweeny & Zemlyak did their due diligence and explored some other migration tools. However, none offered the scale and flexibility they needed for migrating to both Microsoft and Google while addressing their unique migration challenges.